Adoption Date: 7/19/2004, Revised: 10/7/2008; 6/20/00; 8/13/02; 11/7/06; 10/7/08; 1/5/16; 12/18/18 


The Board of Education considers extraclassroom activities to be a valuable part of the program of the school and shall support these activities within the financial means of the District. Extra-curricular activities shall provide District students with opportunities for broadening and strengthening their educational experiences. School sponsored extra-curricular activities shall be available to students who attend District schools or who attend an alternate school or program based upon a decision of the District Committee on Special Education. The Board and the staff shall be kept informed of the current regulations governing the formation, operational and financial procedures, supervision, and eligibility requirements of all extra-curricular activities.

Student extraclassroom activities may only be formed for educational and school service purposes and may only be formed by students in grades K-12.

Approved Extraclassroom Activities
All extraclassroom activities shall be approved by the Board.

Faculty Advisor
Each extraclassroom activity shall have a faculty advisor recommended by the Superintendent and approved by the Board of Education. The faculty advisor shall attend all meetings of the extraclassroom activity and provide guidance on governance of a club.

Travel and Transportation

All overnight trips and foreign travel must receive approval from the building principal. Once the building principal has approved the request, it will be sent to the Board for review and final approval. 

The faculty advisor shall provide a written itinerary to each student, along with a copy of the code of acceptable conduct and secure written permission from a student's parent/guardian for all overnight and foreign travel.

Limited Open Forum
The Board of Education maintains a limited open forum where secondary students may meet for voluntary student-initiated activities unrelated directly to the instructional program, regardless of religious, political, or philosophical content.

To provide "a fair opportunity" to students who wish to conduct a meeting, the Board of Education, in accordance with the provisions of the Equal Access Act, shall ensure that:
     1. The meeting is voluntary and student-initiated; 
     2. There is no sponsorship of the meeting by the school, the government, or its agents, or employees; 
     3. Employees or agents of the school or government are present at religious meetings only in a nonparticipatory capacity; 
     4. The meeting does not materially and substantially interfere with the orderly conduct of educational activities within the school; 
     5. Nonschool persons may not direct, conduct, control, or regularly attend activities of student groups (20 USC Section 4071[c]). 
     6. No school meetings shall be held during an instructional period. 
The Board prohibits student organizations whose activities may be unlawful or may cause disruption or interference with the orderly conduct of the educational process.

Eligibility for Participation
Participation at extraclassroom activities shall be based on the following:
     1. Students who are suspended from school on a day of an athletic game or practice session, extraclassroom activity, party, school dance, or any other school event scheduled outside regular school hours are not eligible for participation or attendance at such events. 
     2. For a student to attend a school-sponsored function, it is necessary that the student attend classes for at least half of the school day on the day of the activity. One-half of the school day is defined as follows: from 7:30 a.m. until 11 a.m. or from 11 a.m. until the end of the school day. 
     3. Students in the middle and high school must maintain a minimum academic record for participation in extraclassroom activities. See Regulation #7411. 

Policy References:
8 New York Code of Rules and Regulations(NYCRR) Sections 172.1 and 172.2
Education Law Sections 1709, 1709-a, 2503-a, and 2554-a
Equal Access Act, 20 United States Code (USC)Sections 4071-4074
Policy Cross References:

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