Adoption Date: 4/1/2014
5000 - NON-INSTRUCTIONAL/BUSINESS OPERATIONS
PURCHASING
5412 ALTERNATIVE FORMATS FOR INSTRUCTIONAL MATERIALS
Preference
in the purchase of instructional materials will be given to vendors who
agree to provide materials in a usable alternative format (i.e., any
medium or format, other than a traditional print textbook, for
presentation of instructional materials that is needed as an
accommodation for each student with a disability, including students
requiring Section 504 Accommodation Plans, enrolled in the School
District). Alternative formats include, but are not limited to, Braille,
large print, open and closed captioned, audio, or an electronic file in
an approved format as defined in Commissioner's Regulations.
The
District has adopted the National Instructional Materials Accessibility
Standard (NIMAS) to ensure that curriculum materials are available in a
usable alternative format for students with disabilities. The District
will be responsible to ensure that each student who requires
instructional materials in an alternate format will receive it in a
timely manner and in a format that meets NIMAS standards.
The
District will establish a plan to ensure that instructional materials in
a usable alternative format for each student with a disability
(including students requiring Section 504 Accommodation Plans) are based
upon the student's educational needs and course selections, and will be
available at the same time as such instructional materials are
available to non-disabled students.
Such Plan will:
a)
Ensure that the District gives a preference in the purchase of
instructional materials it has selected for its students to those
vendors who agree to provide such instructional materials in alternative
formats;
b) Specify when an electronic file is
provided, how the format will be accessed by students and/or how the
District will convert to an accessible format;
c)
Specify the process to be used when ordering materials to identify the
needs of students with disabilities residing in the District for
alternative format materials;
d) Specify ordering
timelines to ensure that alternative format materials are available at
the same time as regular format materials are available; and
e)
Include procedures so that when students with disabilities move into
the School District during the school year, the process to obtain needed
materials in alternative formats for such students is initiated without
delay.
Policy References:
20 USC Section 1474(e)(3)(B)
8 NYCRR Sections 200.2(b)(10), 200.2(c)(2) and 200.2(i)