Adoption Date: 3/21/2006, Revised: 6/19/2007; Revised 04/09/13; 2/27/18 

5321 Use of the District Credit Card

The District may issue a credit card or cards in its name for the use of its officers and designated employees for authorized, reimbursable, school business related expenses. The maximum credit limit on each card shall not exceed $25,000. Authorized personnel must submit purchase orders for those school business related expenses, such as tuition charges for attendance at conference, travel expenses, and lodging, where costs may be fairly and accurately estimated prior to the actual incurring of expenses.


The Superintendent and Assistant Superintendent for Business shall be designated as primary authorized personnel, of a District credit card.  Other staff may use the credit card but must be authorized in writing by one of the primary users noted above before use of the credit card.


Expenses incurred on each credit card shall be paid in such a manner as to avoid interest charges. The credit card(s) shall be locked in a secure place in the Business Office.


Use of the district cards where original receipts are not presented as evidence of expenditure is strictly forbidden. Such expenditures shall become the responsibility of the card user, not the district.


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